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Office Coordinator – Part-Time

Company Description

An organization is a leading provider of automotive market intelligence, delivering comprehensive and up-to-date data on vehicle prices, specifications, incentives, sales, and registrations. We take pride in being the go-to source for automotive market intelligence worldwide.

Job Description

As an Office Coordinator, your role will be instrumental in ensuring the efficient operation of our Frankfurt office. Your responsibilities will encompass a wide range of administrative, financial, and HR-related tasks, including but not limited to


  • Handling daily mail & incoming calls to the Frankfurt office
  • Managing and organizing company documents (legal, financial, administrative)
  • Overseeing office-related needs (supplies, facilities, safety, cleaning staff, etc.)
  • Organizing client meetings and office events
  • Assisting with different projects, forecasts and reports
  • Maintaining personnel files, including setup for new hires

Accounting Support with External Accounting Company:

  • Daily handling of the current bank account
  • coordinating payments with vendors
  • Monitoring travel expenses and coordination

Company Car Management:

  • Coordinating vehicle hand-over and return processes,
  • Monitoring monthly lease payments and insurance cases



  • Previous experience supporting office operations in a team environment, with some knowledge of accounting, HR, and German employment law
  • Account and book-keeping knowledge
  • Fluent in English and German
  • Proficiency in MS Office
  • An open, communicative, and self-motivated personality
  • Strong team player with good business etiquette and a customer-focused mindset

If this sounds like an exciting opportunity, please apply!