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Sales Administrator

Date : 2017-02-14 09:55:21

Access Financial Services is a leading contract management company operating globally. We have a vacancy for a bright and enthusiastic Sales Administrator
The successful candidate will be suitably qualified and have at least two years prior experience in a similar position. Fluency in written and spoken English is essential.

The work will be based in Barcelona, likely to be home-based initially and then from an office with one sales guy. This is a new venture for us in Spain and we are in the process of finding a small office to rent. The administrator will provide support to the sales team which comprises the one Spaniard (male) in Barcelona and two remote English guys in London. The position is full time with one hour for lunch. The working hours will be 10 am to 7 pm to coincide with UK office hours – one hour break for lunch. There will be a lot of telephone and Skype calls so a good communicator is essential. There is also the potential for the successful candidate to eventually be trained for a sales role.

Job Specification:

• Responsible for administrative tasks relating to the Sales department including:
o Answering telephone calls during normal working hours, taking messages for sales staff, query handling in the absence of colleagues, faxing, scanning.
o Entering leads into bespoke software
o Booking appointments with prospective clients if requested by Sales Managers. Update meeting planner.
o Liaising with internal departments when necessary.
o Analysis of sales activity and preparation of reports as required including:
 Number of prospecting calls made by each sales person – daily & weekly.
 Record meetings attended by each sales person and the object of each
 Outcome of meetings and follow up actions
o Monthly review of allocated agency list and report to sales manager any agencies not being worked.
o Maintain commission statements for sales team.
o Data entry.
o Maintaining filing system.
o Daily use of the Microsoft Office suite for correspondence, document management, presentations and spreadsheets. Good command of Excel is essential.
o Liaising with past clients to ascertain current work status and requirements plus try to get referrals
o Mailshots, newsletters and marketing activities


• Prior experience of a minimum of 2 years in a similar role preferred but not essential
• Articulate with an excellent command of written and spoken English
• A friendly and helpful approach with ability to prioritise and work for a number of different staff within the sales team
• Flexible attitude and good attention to detail
• Mature self-starter, able to take responsibility, ownership and initiative
• Ability to multitask and problem solve
• Basic IT skills – Microsoft Office – Excel a must
• Willingness to work in a small office with only one male colleague.

If you are interested, please send your CV updated to:


Approach People Recruitment was first established in 2000 and has, since then, become a leader in International Recruitment in Western Europe. We work closely with many of the World’s leading Multinational Companies to find their future talents.

We aim to offer highly professional advice to our candidates, taking into consideration their expectations and career goals. We try to constantly obtain new employment opportunities that match well our candidates’ skills and offer interesting career opportunities.

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