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PERSONAL ASSISTANT TO CEO

Date : 2017-07-27 05:18:36

I. The Company

Our client is a global leader in the design, production, distribution, and service of digital displays.

II.The Role
The Personal Assistant role is one to further enhance the CEO’s capability to expand, develop and manage the business efficiently and effectively. The CEO’s PA from the onset must gain extensive knowledge of the company, the CEO, other key persons (both internal, external and inter-company) and have a fundamental understanding of the company’s aims and objectives.
The CEO’s PA may at times be required to act on behalf of the CEO (frequently being the first point of contact with clients, internal staff and other business contacts).
Job Description

General Administrative duties:
- Phone call Screening, enquiries and requests.
- Liaising with clients, suppliers, advisors, shareholders, intercompany directors and other staff.
- Organising and maintaining the CEO’s diary and making appointments on a daily basis.
- Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP’s/policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports.
- Organising and attending meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips.
- Support the top management when needed, as well as write reports and inform them.
- Act as Brand Ambassador of the Company.
- Designing and producing documents, briefing papers, reports and presentations.
- Organisation of company entertainment, management meetings and events (both with external and internal clients).
- Devising and maintaining office systems, including data management, filing, etc.
- Overseeing office management ensuring the CEO’s high standards are maintained.
- Oversee office procurement and overhead spending as per budget.
- Compile Monthly Executive Report for the Group CEO’s, CFO and Chairman; and quarterly/annual/other reports for the Board of Directors.
- Processing CEO’s business expenses and other administrative items.
- Management of all documentation collation for renewal, alteration to establishment, and new licences, including compiling presentation reports, company bio, Shareholding and Board of Directors information, and other strategic information dependent upon countries licensing authority requirements.
- Assist the CEO in developing proposals.

III. Requirements
- Minimum of 6 years of experience in a similar position, reporting to a Senior Manager, Executive or CEO.
- Excellent level of English. Other languages would be preferred: such as Dutch or Chinese.
- Excellent word processing and IT skills, including a range of software packages.
- Honesty and reliability as well as an understanding of confidentiality issues and the use of discretion.
- Able to work in high paced environments, multitasking person.
- Strong administrative and personal assistant skills with an ability to work well in a fast paced environment, an effective planner with proven time management skills is necessary; attention to detail, personal commitment, efficiency, flexibility with great team liaison skills;


If you are interested do not hesitate and contact Ana Julia Menéndez at ana@approachpeople.com

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Approach People Recruitment was first established in 2000 and has, since then, become a leader in International Recruitment in Western Europe. We work closely with many of the World’s leading Multinational Companies to find their future talents.

We aim to offer highly professional advice to our candidates, taking into consideration their expectations and career goals. We try to constantly obtain new employment opportunities that match well our candidates’ skills and offer interesting career opportunities.



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